From a room for your stand team to a room block with more than 1,000 overnight stays.
We specialise in trade fair hotels for exhibitors. We find hotels close to the exhibition centre on your behalf, negotiate rates and terms and take care of the organisation right up to arrival. 100% free of charge for you.
At least 3 hotel offers
within 48 hrs.
100% free of charge
for you as an exhibitor
Hotels that match
your requirements
Since 2014
Hotel sourcing for trade fairs
What our clients and hotel partners say
Our principle: FAIR and square
Many providers buy up hotel rooms as room blocks long before the trade fair, resell them with a mark-up of €30 to €50 per room and night, and the contract runs through the agency.
Our approach is different: we negotiate directly with the hotels – personally, transparently and always in your interest.
We only start searching once you ask us to, matching location and budget.
You pay the hotel rate. We are paid by the hotels' commission.
You sign it directly with the hotel, which confirms your booking itself.
Thanks to our long-standing partner network, we talk to the decision-makers in the hotels. That is how we secured more than 200 rooms per night for the ISH before the new hotel officially went on sale.
Hotels like working with us because we treat them fairly. That pays off for you when rooms are scarce during trade fairs. For Accor, we are a Preferred Partner.
Katharina Fleischer
Founder, DIE HOTELSPEZIALISTEN
When I first approached potential trade fair clients more than 12 years ago, I quickly realised: there is definitely room for an agency that works on FAIR terms.
Many agencies buy hotel room blocks before trade fairs and resell them at a higher price. We only search for hotels on behalf of our clients – and that has won us many well-known exhibitors, some of whom need more than 1,000 overnight stays. With large room blocks in particular, mark-ups of €30 to €50 per room add up quickly.
We are paid exclusively by the hotels' commission. In the end, our clients stay in direct contact with the hotels for every detail up to the day of arrival and remain fully flexible – while still having a contact person who always looks after their interests.
“
We would like to thank you and the team at 'Die Hotelspezialisten' for your outstanding support with hotel research and selection for our trade fair projects. Your professional approach, quick response times and carefully selected hotel options helped make our events a complete success. We look forward to continuing our cooperation.”
Carsten Linn
Senior Marketing Manager – Global Fairs / POS, Viega GmbH & Co. KG
DIE HOTELSPEZIALISTEN in numbers
11
hotel specialists in our team
700+
hotel bookings arranged per year
2,000+
guests per day at ISH Frankfurt in rooms booked through us
€150–450
per night: trade fair hotels for every budget
One dedicated contact supports your trade fair project from the first enquiry to arrival. Whether it's one room for the stand team or a room block with more than 1,000 overnight stays – we take care of the right accommodation and smooth organisation.
It's free of charge for you. You sign the contract directly with the hotel.
What we handle for exhibitors
Hotel search and comparison of offers, rate and contract negotiation, rooms for build-up and dismantling teams, and spreading large groups across several hotels.
Event venues for client evenings and team parties, shuttles between hotel and exhibition centre, hotels for management and VIP guests, and attendee management: name lists, room allocation and changes up to arrival.
“
Actually, I didn't want to work with any agency. Ms Fleischer was the first agency owner who only offered me rooms within my set budget.”
C. Mair
Executive Assistant to the Management · major ISH exhibitor
How it works
One dedicated contact, from the first enquiry to arrival
Tell us which trade fair you're going to. We'll gladly take care of the rest. Whether it's your stand team, build-up crew or a group of clients: the process is always just as simple.
1
Trade fair, dates, number of rooms, location and budget: that's all we need to get started.
2
Within 48 hrs. you receive suitable trade fair hotels, presented so you can compare them directly.
3
We negotiate room rates, cancellation and change deadlines in your interest.
4
You sign the contract directly with the hotel. We put you in touch and stay by your side until arrival.
From room blocks for hundreds of employees to the venue for your client evening: examples from our work for exhibitors.
Client: international exhibitor from Israel · Services: room block, luxury hotel, event venues, shuttle
An international exhibitor from Israel needed more than 4,000 hotel nights for drupa in Düsseldorf, including the teams for stand build-up and dismantling. The cooperation with its previous regular hotel had ended. Because the people in charge could not keep travelling to Düsseldorf, they urgently needed a reliable partner on site.
In the location you want and within your budget. We visit the hotels regularly, talk to the teams on site and know which hotel suits your trade fair appearance.
Hotels checked in person
We only recommend what we know.
Advice on equal terms
One dedicated contact for your project.
Support until arrival
So your team arrives relaxed.
What trade fair managers say about working with us.
“
For several years now, we at Stiebel Eltron have been using the services of the 'Hotelspezialisten' team for our trade fair appearances. Our long-standing partner combines competent, cooperative collaboration with smooth project management – always meeting high standards of quality within the necessary budget.”
Harald Beilke
Head of Trade Fairs, Stiebel Eltron
The best location depends on how many days you stay, whether you have client meetings in the evening and what your budget looks like. These areas have proven themselves.
drupa · interpack · K · wire & Tube · EuroShop
Our home turf: from our office in Ratingen, it's only 10 minutes to the exhibition centre. It lies in the north of the city, close to the Rhine and the airport.
Stockum, Golzheim, Kaiserswerth
right next to the exhibition centre
Old Town and city centre
direct to the trade fair on the U78
Ratingen, Neuss, airport
good alternatives when rooms get scarce
ISH · Ambiente · ACHEMA · Automechanika · Light + Building · IFFA
The exhibition centre lies centrally between the city centre and the main station. During trade fair weeks, the surrounding hotels fill up quickly.
Westend and station district
on foot or by U4 to the trade fair
City centre
short distances to restaurants for client meetings
Offenbach, Eschborn, airport
S-Bahn connection, often more choice
bauma · BAU · IAA Mobility
Messe München lies in the east of the city in Messestadt Riem. During major trade fairs such as bauma, the whole region is fully booked.
Messestadt Riem and Trudering
short distances to the exhibition grounds
City centre and Haidhausen
direct to the trade fair on the U2
Aschheim, Feldkirchen, Haar
good alternatives in the surrounding area
Anuga · IDS · imm cologne
Koelnmesse lies in Deutz on the right bank of the Rhine, directly opposite the cathedral and the Old Town.
Deutz
walking distance to the exhibition grounds
Old Town and city centre
across the Hohenzollern Bridge or by S-Bahn to the trade fair
Leverkusen, Bonn, Düsseldorf
good rail connections when Cologne is fully booked
Hannover Messe · IAA Transportation
The exhibition grounds lie in the south of the city on the border with Laatzen. For major trade fairs, the city's hotels alone are not enough.
City centre and main station
by light rail or S-Bahn to the trade fair
Laatzen
short distances to the exhibition grounds
Hildesheim, Celle, Braunschweig
good train connections, more choice
IFA · InnoTrans
Messe Berlin lies in the west by the Funkturm radio tower. Many visitors stay in City West around Kurfürstendamm.
Charlottenburg and Westend
short distances to the exhibition grounds
City West
hotels of all categories, S-Bahn and U-Bahn to the trade fair
Mitte
for teams with evening appointments in the city
drupa · interpack · K · wire & Tube · EuroShop
Our home turf: from our office in Ratingen, it's only 10 minutes to the exhibition centre. It lies in the north of the city, close to the Rhine and the airport.
Stockum, Golzheim, Kaiserswerth
right next to the exhibition centre
Old Town and city centre
direct to the trade fair on the U78
Ratingen, Neuss, airport
good alternatives when rooms get scarce
ISH · Ambiente · ACHEMA · Automechanika · Light + Building · IFFA
The exhibition centre lies centrally between the city centre and the main station. During trade fair weeks, the surrounding hotels fill up quickly.
Westend and station district
on foot or by U4 to the trade fair
City centre
short distances to restaurants for client meetings
Offenbach, Eschborn, airport
S-Bahn connection, often more choice
bauma · BAU · IAA Mobility
Messe München lies in the east of the city in Messestadt Riem. During major trade fairs such as bauma, the whole region is fully booked.
Messestadt Riem and Trudering
short distances to the exhibition grounds
City centre and Haidhausen
direct to the trade fair on the U2
Aschheim, Feldkirchen, Haar
good alternatives in the surrounding area
Anuga · IDS · imm cologne
Koelnmesse lies in Deutz on the right bank of the Rhine, directly opposite the cathedral and the Old Town.
Deutz
walking distance to the exhibition grounds
Old Town and city centre
across the Hohenzollern Bridge or by S-Bahn to the trade fair
Leverkusen, Bonn, Düsseldorf
good rail connections when Cologne is fully booked
Hannover Messe · IAA Transportation
The exhibition grounds lie in the south of the city on the border with Laatzen. For major trade fairs, the city's hotels alone are not enough.
City centre and main station
by light rail or S-Bahn to the trade fair
Laatzen
short distances to the exhibition grounds
Hildesheim, Celle, Braunschweig
good train connections, more choice
IFA · InnoTrans
Messe Berlin lies in the west by the Funkturm radio tower. Many visitors stay in City West around Kurfürstendamm.
Charlottenburg and Westend
short distances to the exhibition grounds
City West
hotels of all categories, S-Bahn and U-Bahn to the trade fair
Mitte
for teams with evening appointments in the city
For the world's leading trade fairs, hotels near the exhibition centre are often full months in advance, and prices rise every week. The earlier you ask, the more choice you have.
11.–15.01.2027
Architecture, materials & systems
BAU is the world's leading trade fair for the construction industry and fills the entire Munich exhibition grounds. In January, hotels near the fair are booked up quickly. We secure rooms in Messestadt Riem, in the city centre or along the U2.
07.–12.09.2027
Mobility & automotive
IAA Mobility takes place at the exhibition grounds and in the Open Space right in the centre of Munich. We look for hotels from which your team can easily reach both, and plan accommodation for client events in the city.
Your trade fair isn't listed? No problem!
We'll find the right hotel for your event, too.
Talk to an expertDates as of October 2026, without guarantee. The information provided by the respective trade fair organisers is authoritative. DIE HOTELSPEZIALISTEN is an independent agency and not an official partner of the trade fairs mentioned.
Fully booked, short notice, tight budget or the number of attendees changes at the last minute? That's exactly what we're here for. Thanks to our network, we also know smaller hotels and alternatives that you won't find on booking portals.
Our agency is only 10 minutes from the Düsseldorf exhibition centre. We know the market and the area like the back of our hand. Whether you need a hotel, an event venue or a restaurant recommendation: we'll find a solution for everything.
Warm, uncomplicated and passionate about hotels and events. Working with us is fun – we promise.
We negotiate in our clients' interest and treat our hotel partners fairly.
DIE HOTELSPEZIALISTEN, based in Ratingen near Düsseldorf, has been arranging hotel rooms and room blocks for exhibitors all over Germany since 2014 – for example for drupa, ISH, interpack or Light + Building. Our team of 11 hotel specialists arranges more than 700 hotel bookings a year. We search for hotels on the exhibitor's behalf, negotiate rates and terms and, on request, also organise event venues and shuttles. It's free of charge for exhibitors, because the hotels pay us a commission.
Because one enquiry covers the whole market: we know the hotels around the exhibition centre, including smaller hotels you won't find on portals. You get at least three comparable offers, we negotiate rates, cancellation and change deadlines for you, and you have one dedicated contact. You still sign the contract directly with the hotel and pay the hotel rate without any mark-up.
Our hotel sourcing is 100% free of charge for you. We are paid exclusively by the hotels' commission. You sign the contract directly with the hotel.
Depending on location, category and budget, we arrange trade fair hotels from around €150 to €450 per night. We work to your budget and show you what is possible near the exhibition centre.
No. We search for hotels exclusively on behalf of our clients and do not resell pre-purchased room blocks with a mark-up.
With a room block with release, the hotel holds a fixed number of rooms for your group. Up to an agreed cut-off date, the release date, you can return rooms you don't need free of charge. After that, they are usually charged. With a fixed room block, on the other hand, you book the rooms bindingly from the start. We negotiate release dates and return quotas for you, so you stay flexible if your stand team changes.
For trade fairs all over Germany, especially the major leading fairs: BAU, imm cologne, Ambiente, E-world, ISH, IDS, Hannover Messe, ACHEMA, IFA, IAA Mobility, Anuga, Light + Building, bauma, wire & Tube, drupa, IFFA, Automechanika, IAA Transportation, InnoTrans, K, EuroShop and interpack.
From just one room for your stand team. We also organise room blocks with more than 1,000 overnight stays for stand teams, build-up crews and client groups, and on request spread large groups across several hotels near the exhibition centre.
You send us a short briefing with the trade fair, dates, number of rooms, location and budget. Within 48 hrs. you receive at least three comparable hotel proposals. We negotiate rates and terms, you sign the contract directly with the hotel, and we stay by your side until arrival.
Have every booking confirmed directly by the hotel, check the agency's legal notice and registered office, and ask who receives any deposit. With us, you always sign the contract directly with the hotel, and the hotel confirms your booking itself.
As early as possible. For major trade fairs such as drupa, ISH or InnoTrans, good hotels near the exhibition centre are often fully booked many months in advance, and prices rise the closer the fair gets.
Within 48 hrs. you receive at least three suitable hotel offers that you can compare directly.
We check and negotiate cancellation and change conditions in advance so you stay flexible. Because you are in direct contact with the hotel, details can be clarified up to the day of arrival.
Yes. When rooms near the exhibition centre get scarce, we also search in well-connected neighbouring towns, for example Ratingen, Neuss or Offenbach.
Your question wasn't answered? We're here for you personally!
We'll gladly take care of the rest. Free of charge and without obligation.
At least 3 hotel offers within 48 hrs.
100% free of charge for you
One personal contact
Phone
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